AGENDA (Supporting Docs)

CITY COMMISSION MEETING

COMMISSION CHAMBERS, CITY HALL

MONDAY, JANUARY 23, 2012 5:30 PM

 

 

 

1.      CALL TO ORDER

 

INVOCATION

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

2.      PROCLAMATIONS:

 

A.    Proclamation recognizing Dianne and Martin Boyd for their efforts to improve the Leesburg Boat Club (Supporting Docs)

 

3.      PRESENTATIONS: 

 

A.    Recognition of years of service:  Jason Keen for ten years in IT; Charles Weller for ten years at the Airport; Bill Wiley for ten years in Community Development; and Frank Demino for twenty-five years in the Fire Department

 

B.     Lake County Celebration of Nations - Leesburg Olympics presentation by Patricia Lee, Event Co-Founder, Tee Foundation, Inc. (Supporting Docs)

 

C.    Florida Energy Aerospace Technology Park Report by Jerry Bond, Project Manager (Supporting Docs)

 

4.      CONSENT AGENDA:

Routine items are placed on the Consent Agenda to expedite the meeting.  If the Commission/Staff wish to discuss any item, the procedure is as follows:  (1) pull the item(s) from the Consent Agenda; (2) vote on remaining items with one roll call vote, (3) discuss each pulled item and vote by roll call

 

A.    CITY COMMISSION MEETING MINUTES:

 

1.      Meeting held January 9, 2012 (Supporting Docs)

 

2.      Organizational meeting held January 3, 2012 (Supporting Docs)

 

B.     PURCHASING ITEMS:  None

 

C.    RESOLUTIONS:

 

1.      Resolution of the City Commission of the City of Leesburg, Florida authorizing the Mayor and City Clerk to execute Change of Authorized Signatories on All Bank Accounts at SunTrust Bank (Agenda Memos, Supporting Docs)

 

2.      Resolution of the City Commission of the City of Leesburg, Florida authorizing the Mayor and City Clerk to execute First Amendment to Amended and Restated Memorandum of Agreement Relating to Revised Milestones for Coquina Coast Project (Agenda Memos, Supporting Docs)

 

D.    OTHER ITEMS:  None

 

5.      PUBLIC HEARINGS AND NON-ROUTINE ITEMS:

 

COMPREHENSIVE PLAN INFORMATION SIGN-UP SHEET (YELLOW) AVAILABLE

 

A.    Second reading of an ordinance amending the fiscal year 2011-12 Budget for the General, Stormwater, Greater Leesburg CRA, Caver Heights CRA, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Discretionary Sales Tax and Recreation Impact Fees Funds for carryovers from fiscal year 2010-11. (Agenda Memos, Supporting Docs)

 

B.     Second reading of an ordinance amending the fiscal year 2011-12 Budget for the General, Greater Leesburg CRA, and Capital Projects Funds for the First Quarter. (Agenda Memos, Supporting Docs)

 

C.    Carver Heights Utility Easements

 

1.      Second reading of an Ordinance accepting a Utility easement from Jim Smith, Jr. and Rochelle Smith pertaining to land located at 1010 Georgia Avenue (Agenda Memos, Supporting Docs)

 

2.      Second reading of an Ordinance accepting a Utility easement from Eddie Mae Hill pertaining to land located at 2120 Alabama Avenue Leesburg (Agenda Memos, Supporting Docs)

 

3.      Second reading of an Ordinance accepting a Utility easement from Leon Blake and Maud A. Blake pertaining to land located at 1009 Stinson Street (Agenda Memos, Supporting Docs)

 

4.      Second reading of an Ordinance accepting a Utility easement from Betty Ann Ostane pertaining to land located at 2329 Harlem Avenue (Agenda Memos, Supporting Docs)

 

5.      Second reading of an Ordinance accepting a Utility easement from Richard and Belda Mitchem pertaining to land located at 2200 Mispah Avenue (Agenda Memos, Supporting Docs)

 

6.      Second reading of an Ordinance accepting a Utility easement from Preshetta Chappell and Terrel Davis pertaining to land located at 812 Talladega Street (Agenda Memos, Supporting Docs)

 

7.      Second reading of an Ordinance accepting a Utility easement from Betty L. Johnson Palmer pertaining to land located at 2200 Waitman Avenue (Agenda Memos, Supporting Docs)

 

8.      Second reading of an Ordinance accepting a Utility easement from Ida Mae Rolle pertaining to land located at 2304 Waitman Avenue (Agenda Memos, Supporting Docs)

 

D.    First reading of an Ordinance accepting a Utility Easement from HLSilbernagel, LLC pertaining to land on Shelfer Street (Village Green Condominium). (Agenda Memos, Supporting Docs)

 

E.     Purchase request 44341 for the purchase of a new Voice Over Internet Protocol (VOIP) Telephone System from Veytec, Inc. for a total of $255,053.25. (Agenda Memos)

 

F.     Purchase of eight replacement vehicles from the listed vendors to include - 3 each 1 \'bd Ton HD Trucks (Don Reid Ford), 2 each 3/4 ton Trucks (Mullinax Ford), 2 each 1/2 Ton Trucks (Don Reid Ford) and 1 each Cargo Van (Don Reid Ford) at a total cost of $235,532.00. (Agenda Memos)

 

G.    Purchase of eleven FY 2012 replacement police vehicles from Maroone Dodge of Pembroke Pines using the Florida Sheriffs Association vehicle contract at a total cost of $230,384.00. (Agenda Memos)

 

H.    Recommendations from the Charter Review Committee (Agenda Memos, Supporting Docs)

 

6.      INFORMATIONAL REPORTS:

The following reports are provided to the Commission in accordance with the Charter/Ordinances.  No action required.

 

A.    Miscellaneous Accounts Receivable Balances with the City Attorney as of December, 2011 (Supporting Docs)

 

B.     Expected Write-offs as of December 31, 2011 (Supporting Docs)

 

C.    Monthly Financial Report for December 31, 2011 (Supporting Docs)

 

D.    City Manager Contingency Budget (Supporting Docs)

 

7.      CITY ATTORNEY ITEMS:

 

8.      CITY MANAGER ITEMS:

 

9.      PUBLIC COMMENTS:

This section is reserved for members of the public to bring up matters of concern or opportunities for praise.  Issues brought up will not be discussed in detail at this meeting.  Issues will either be referred to the proper staff or will be scheduled for consideration at a future City Commission Meeting.  Comments are limited to two minutes.

 

10.  ROLL CALL:

 

11.  ADJOURN:

 

PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR, AT 728-9740, 48 HOURS IN ADVANCE OF THE MEETING.

 

F.S.S. 286.0105  "If a person decides to appeal any decision made by the Commission with respect to any matter considered at this meeting, they will need a record of the proceedings, and that for such purpose they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based."  The City of Leesburg does not provide this verbatim record.