Description: AGENDAHED.JPG

 

Item No:                    4.C.1.

 

Meeting Date:           September 24, 2012

 

From:                          Bruce Ericson, Director of Parks & Recreation

 

Subject:                      Resolution authorizing renewal of the Memorandum of Agreement (MOA) with Department of Transportation to reimburse the City for maintenance of non-landscaped portion of Hwy 441.

 

 


Staff Recommendation:

Staff recommends approval of Memorandum of Agreement (MOA) with Department of Transportation to reimburse the City for maintenance of non-landscaped portion of Hwy 441 from College Drive to CR473/Bluegill Drive.

 

Analysis:

On September 28, 2009, the City Commission approved a three year contract with FDOT to receive reimbursement of funds for maintenance of the non-landscaped portions of that roadway which is primarily grassy areas of Bahia grass.  The $9,156.00 is the amount FDOT would pay a contractor to maintain the same area.  The three year period of this contract will expire in November, 2012.

 

The FDOT sent the renewal contract with a revision increase of 8.3% resulting in reimbursements of $9,919.00 annually.  This contract will be for another three year term.

 

Options:

1.  Approve renewal of Memorandum of Agreement with Florida Department of Transportation or;

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

Approval of the MOA will provide reimbursement of $9,919.00 annually for non-landscaped maintenance of Hwy 441 for the three year period.  The proposed fiscal year 12-13 includes this revenue and associated expenses.

Submission Date and Time:    9/24/2012 3:34 PM____ Department: Parks & Recreation 

Prepared by:  _Jennifer Magavero____                     

Attachments:         Yes_X___   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No _X___

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-0000-334-7311____

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________


 

RESOLUTION NO._______________

 

           A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA  AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE RENEWAL OF THE MEMORANDUM OF AGREEMENT (MOA) WITH DEPARTMENT OF TRANSPORTATION TO REIMBURSE THE CITY FOR MAINTENANCE OF NON-LANDSCAPED PORTION OF HWY 441 FROM COLLEGE DRIVE TO CR 473; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute renewal of Memorandum of Agreement with the Department of Transportation whose address is 1450 Thomas Ave, Leesburg, Florida 34748 for reimbursement of $9,919.00 to provide maintenance portions of Hwy 441 and mutually agreed upon renewals or extensions.

 

            The term of this renewal agreement shall be for an additional three year term.  The renewal contract received from FDOT had a revision increase of 8.3% in reimbursements which resulted in an increase of $763.00 from initial agreement. 

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __24___ day of _September________ 2012.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

_______________________________

City Clerk