Item No: 4.C.4.

Meeting Date: November 13, 2012

From: Mike Thornton, Purchasing Manager for

Paul Kalv, Electric Utility Director

Subject: Resolution authorizing execution of Task Order Number 2 with Booth & Associates, Inc. for engineering and commissioning services for the Fault Detection Isolation Restoration (FDIR) project for a total of $54,850.00

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of Task Order Number 2 with Booth and Associates, Inc. for a total amount of $54,850.00.

Analysis:

The Electric Department is working to convert four radial feeders into two loop feeders. Booth & Associates, Inc. will engineer and commission the communication system and processor for the re-closers and breakers that will be used to create the two loop feeders.

Creation of the loop feeders will create a redundant self-healing system that will provide better service to customers should there be an interruption in power. The engineer will specify the correct configuration and setup for the re-closers and breakers to create the loop feeders.

On July 23, 2012, the Commission approved Resolution 9049 awarding Booth and Associates, Inc. a continuing services agreement for electrical engineering professional services.

Options:

1. Approve execution of Task Order Number 2 with Booth and Associates, Inc.; or

2. Such alternative action as the Commission may deem appropriate

Fiscal Impact:

This task order is for $54,850. This is part of the Smartgrid project; funds are budgeted and available in the Electric Fund.

Submission Date and Time: 11/8/2012 4:25 PM____

Department: ___ Electric Department__ Prepared by: ___ Terry Pollard______ Attachments: Yes __ X_ No ___ Advertised: ____Not Required ______ Dates: __________________________ Attorney Review : Yes___ No _X__ _________________________________ Revised 6/10/04

Reviewed by: Dept. Head ________ Finance Dept. __________________ Deputy C.M. ___________________ Submitted by: City Manager ___________________

Account No. __ 041-1099-531-3110_ Project No. ____ 410005 _______ WF No. _______0787341________ Budget _______$300,000.00____ Available ______$300,000.00______

RESOLUTION NO._______________

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE TASK ORDER NUMBER 2 WITH BOOTH & ASSOCIATES, INC. FOR ENGINEERING AND COMMISSIONING SERVICES RELATED TO THE COMMUNICATION SYSTEM AND PROCESSOR FOR THE RECLOSERS AND BREAKERS AT THE AIRPORT SUBSTATION FOR A TOTAL OF $54,850.00; AND PROVIDING FOR AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

THAT the Mayor and City Clerk are hereby authorized to execute an agreement with BOOTH & ASSOCIATES, INC. whose address is 5611 GLENWOOD AVENUE, SUITE 109, RALEIGH, NC 27612, for ENGINEERING SERVICES pursuant to master agreement approved under Resolution 9049.

THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __13th__ day of _November__ 2012.

__________________________

Mayor

ATTEST:

__________________________

City Clerk