Item No: 4.C.1.
Meeting Date: November 26, 2012
From: William Spinelli, Finance Director, CPA
Subject: Resolution approving an agreement with Amscot Corporation for the provision of payment, collection and remittance of customer utility bills
for use by the Department of Finance
Staff recommends approval of the contract with Amscot Corporation to provide an additional location for customers to make in-person utility payments.
The service allows individuals who prefer to make payments in person to take advantage of Amscot's convenient hours and locations. All Amscot branches are open seven days a week, 365 days a year. Roughly one-third of Amscot's branches are open 24 hours a day; the balance open at 7 a.m. and close at 9 or 10 p.m.
Amscot has been collecting bill payments and traffic fines since 2005. Today, Amscot takes traffic fines and court payments for clerks of the court in Orange, Brevard, Hillsborough, Polk, Pinellas and Manatee counties. Amscot also acts as a bill payment agent for utilities and local governments such as the city of Bartow, Lakeland Electric, Kissimmee Utility Authority, Orlando Utilities Commission, TECO, Progress Energy and Bright House.
The City currently provides for in-person utility bill payments at City Hall located at 501 West Meadows Street, Leesburg Florida. City Hall currently is the only location for customers to make in-person utility payments. The City’s goal is to provide additional customer convenience by contracting with a firm that has multiple locations and extended hours for acceptance of in-person utility payments.
The City would like to enter into an Agreement with Amscot Corporation to act as an independent agent of the City as an alternative means for residents to pay their monthly utility bills. Amscot Corporation owns and operates neighborhood financial services retail stores throughout the State of Florida. Utilities customers who wish to pay bills in person may visit any of Amscot's 174 branches, located in 15 counties. Customers need only to bring in their payments and a record of their bill. Amscot charges a $1.50 convenience fee for the service. Amscot collects and aggregates the funds and automatically transfers them into the utilities' accounts.
Staff will look
into both Money Gram and Fidelity Express in the near future, which provide
similar services throughout the industry.
Leesburg, Florida - 34748
W NORTH BLVD
US HWY 441 #3
1. Approve the contract with Amscot Corporation; or
2. Such alternative action as the Commission may deem appropriate
City Staff recommends transaction fees be paid by the customers utilizing the service.
Prepared by: ______________________
Attachments: Yes____ No ______
Advertised: ____Not Required ______
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head ________
Finance Dept. __________________
Deputy C.M. ___________________
City Manager ___________________
Account No. _________________
Project No. ___________________
WF No. ______________________
RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH AMSCOT CORPORATION FOR THE PROVISION OF PAYMENT, COLLECTION AND REMITTANCE OF CUSTOMER UTILITY BILLS FOR USE BY THE DEPARTMENT OF FINANCE; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with Amscot Corporation whose address is 600 North Westshore Boulevard, Suite 1200, Tampa Fl 33609-1117, a copy of which is attached hereto and made part hereof, is authorized and approved in its entirety or in a form substantially similar thereof. The term of the Agreement shall be for a three-year period, and may be renewed on the same terms and conditions for two additional one-year periods.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _26th____ day of _November___ 2012.