Description: AGENDAHED.JPG
 

Item No:                    4.C.1.

 

Meeting Date:           December 17, 2012

 

From:                          Mike Thornton, Purchasing Manager, for

                                    Jimmy Feagle, Deputy Director, Public Works

 

Subject:                      Resolution authorizing execution of a fixed unit price agreement with USSI, LLC for sanitary sewer line smoke testing services.

 

 


Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of a fixed unit price Agreement with USSI, LLC for sanitary sewer line Smoke Testing Services on a per unit price basis.  Staff also recommends approval of the budgeted expenditure for such services not to exceed $70,000.00 in fiscal year 2013.

 

Analysis:

Smoke testing is a process that is periodically performed as a part of an ongoing sanitary sewer inspection program.  It is undertaken in order to identify areas where storm water enters the sanitary sewer system.  The excess storm water has many negative effects on the sanitary sewer system.  Additionally, the excess water needlessly adds to the amount of water treated by the wastewater treatment process.  The extra treatment results in higher costs for chemicals and equipment.

 

The test will see an EPA endorsed non-toxic smoke being forced into the sanitary sewer system in controlled sections.  The smoke manufactured specifically for testing is EPA endorsed, and is a non-toxic, non-staining substance that is generally considered to be harmless to humans, pets, food, and material items.

 

Many municipalities believe that smoke testing is the most cost effective and efficient way to identify locations where storm or other water enters the sewer system.  It is beneficial as such situations can threaten the ability to treat waste water and a lot of money can be wasted by wastewater treatment facilities.  Other positive aspects of smoke testing are that it helps people in locating plumbing leaks in buildings, and defects or improper connections in the sewer system.  Because sewer gases can cause a number of health problems deficient areas should be fixed as soon as they are discovered.

Procurement Information:

On October 1, 2012, the Purchasing Division issued Invitation to Bid number 130011. Notification of this opportunity was made by legal advertisement in the Orlando Sentinel, as well as, posting on-line at publicpurchase.com.

 

On November 6, 2012, sealed bids were received from two prospective contractors. Bids were evaluated by purchasing and public works staff which determined USSI, LLC submitted the most favorable reasonable and responsible bid. A survey of performance revealed the contractor has successfully performed similar contracts for several central Florida municipalities. A review of the Department of Professional Regulation website revealed the contractor is appropriately licensed and has not had any complaints filed with the State.

 

SUMMARY OF BIDS

 

BIDDER

 

LOCATION

BID

Per Linear Foot

Local Vendor Preference

USSI, LLC

Venice, FL

.17

No

Altair Environmental Group.

Longwood, FL

.24

No

 

The Local Vendor Preference (LVP) preference was not a factor in this bid evaluation in that no LVP contractor submitted bid.

 

Options:

1.  Approve execution of the agreement with USSI, LLC; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

Funds are budgeted and available in the Wastewater Fund.

 

Submission Date and Time:    12/13/2012 9:55 AM____

 

Department: Public Works__________

Prepared by: Terry Pollard __________                   

Attachments:         Yes_X_   No ______

Advertised:   _X__ Not Required _____                   

Dates:   ___September 30, 2012_______                     

Attorney Review :       Yes___  No _X_

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _044-4081-535-4626___

 

Project No. ____447011__________

 

WF No. ______________________

 

Budget  _______$70,000.00_______

 

Available ______$70,000.00_______

 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A FIXED UNIT PRICE AGREEMENT WITH USSI, LLC FOR SANITARY SEWER LINE SMOKE TESTING SERVICES; AND PROVIDING AN EFFECTIVE DATE. 

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute a fixed unit price agreement with USSI, LLC whose address is 752 COMMERCE DRIVE, SUITE 15, VENICE, FLORIDA, 34292 for sanitary sewer line smoke testing services pursuant to ITB 130011.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _17th ____ day of _December________ 2012.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk