Description: AGENDAHED.JPG

  

Item No:                    4.C.2.

 

Meeting Date:           February 11, 2013

 

From:                          Mike Thornton, Purchasing Manager for

                                    Paul Kalv, Electric Utility Director

 

Subject:                      Resolution authorizing execution of maintenance agreements with CG Automation for hardware and software support

 

 


Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of annual maintenance agreements with CG Automation to provide hardware and software support for a total of $26,089.00.

 

Analysis:

The Electric Utility uses a Supervisory Control and Data Acquisition (SCADA) system to monitor the electric utility distribution system.  The system reports back conditions within the system and when applicable trouble faults as they may occur.  The utility has been using the same system for the past 18 years.  The original vendor was QEI.  QEI has since been purchased by CG Automation.

 

There are five hardware and software support contracts for different components of the SCADA system.  These agreements provide the required support to all aspects of the Electric Utility SCADA system.  The agreements and their associated costs are listed here:

 

 

The total cost of $26,089.00 is a $504.00 increase over last year’s total annual cost of $25,585.00.

 

Options:

1.  Approve the resolution authorizing execution of the support agreements

     with CG Automation; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

The total cost of $26,089.00 is an annual on-going expense and is budgeted in the current year at $26,500.00.

Submission Date and Time:    2/6/2013 2:36 PM____

 

Department: _Electric Department_____

Prepared by:  Mike Thornton_________                     

Attachments:         Yes__X__   No ______

Advertised:   ____Not Required ___X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager rss

 

Account No. __041-1062-531.46-33_

 

Project No. ___415810___________

 

WF No. ______________________

 

Budget  ______$26,500.00________

 

Available _____$26,500.00_______


 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE FIVE ANNUAL MAINTENANCE AGREEMENT(S) WITH CG AUTOMATION; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute five (5) annual maintenance agreements with CG AUTOMATION whose address is 60 Fadem Road, Springfield, NJ, 07081-3186 for hardware and software support related to the Leesburg Electric Utility SCADA system.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __11th___ day of __February___ 2013.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________________

City Clerk