Item No: 4.C.3.

Meeting Date: February 11, 2013

From: Jim Lemberg – Manager, Communications Utility

Subject: Resolution authorizing execution of an Interlocal Agreement with Lake County for construction of fiber optic cable infrastructure and placement of a prefabricated building.

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of the Interlocal Agreement with Lake County for construction of fiber optic cable infrastructure and placement of a prefabricated building.

Analysis:

A key part of the Communications Utility’s network expansion plan involves a remote site in Tavares in which to place network electronics. This Interlocal Agreement will allow the Utility to place a previously procured prefabricated building on County property near the County’s new judicial center for that purpose. In exchange for a license for placing that building on County property, the Utility will construct fiber optic cable infrastructure and pass title to that infrastructure to the County. The agreement will require the County to reimburse the City over a 36-month period for its actual construction costs up to a maximum of $50,000; costs over $50,000 will be shared equally by the County and City. The Utility set the $50,000 limit after having carefully estimated construction costs and adding a comfortable contingency amount.

Options:

1. Approve the resolution, or

2. Such alternative action as the Commission may deem appropriate

Fiscal Impact:

On January 28, 2013 the City Commission approved the budget Rollovers from FY 2012; $7,567 was included for this project which was funded from Renewal & Replacement funds. Additionally, the Communications Utility has requested a budget adjustment for another $90,000 for this and related projects in the same geographic locale. This specific project is estimated to require $35,000 to $42,000 of those funds. This will be funded with available Renewal & Replacement funds and included on the First Quarter Budget Adjustments.

Submission Date and Time: 2/6/2013 2:36 PM____

Department: _ IT/Communications _ Prepared by: _____Jim Lemberg________ Attachments: Yes__X__ No ______ Advertised: ____Not Required ___ X___ Dates: __________________________ Attorney Review : Yes_X__ No ____ _________________________________ Revised 6/10/04

Reviewed by: Dept. Head ________ Finance Dept. __________________ Deputy C.M. ___________________ Submitted by: City Manager

Account No. 045-5099-539-xxxx Project No. 450001 WF No. 756127 Budget $97,567.00 Available $97,567.00

RESOLUTION NO._______________

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORING THE MAYOR AND CITY CLERK TO EXECUTE AN INTERLOCAL AGREEMENT WITH LAKE COUNTY, FLORIDA, FOR CONSTRUCTION OF FIBER OPTIC CABLE INFRASTRUCTURE AND PLACEMENT OF A PREFABRICATED BUILDING; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

THAT the Mayor and City Clerk are hereby authorized to execute an Interlocal Agreement with LAKE COUNTY, FLORIDA, whose address is P.O. BOX 7800, TAVARES, FL 32778, for CONSTRUCTION OF FIBER OPTIC CABLE INFRASTRUCTURE AND PLACEMENT OF A PREFABRICATED BUILDING.

THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the eleventh day of February 2013.

__________________________

Mayor

ATTEST:

__________________________________

City Clerk