Item No: 5C.
Meeting Date: February
11, 2013
From: Mike
Thornton, Purchasing Manager for
Doug Drymon,
Acting Airport Manager
Subject: Resolution authorizing execution of
an agreement with Electric Services, Inc. for the Leesburg International Airport Security Fence and Gates Project.
Staff Recommendation:
Staff
recommends approval of the resolution authorizing execution of the agreement
for the Leesburg International Airport Security Fence and Gates project with
Electric Services, Inc. for a total amount of $430,718.95.
Analysis:
The
City of Leesburg was awarded funding by the Florida Department of Transportation
(FDOT) for Airport Security Fence and Gates construction services at the
Leesburg International Airport through FDOT Grant Number 409441-1-94-01. The FDOT Grant project is funded on a cost
reimbursement basis up to a maximum of $553,788.00 for construction and
$69,492.00 for engineering. The project
involves furnishing all labor, materials, tools, equipment and incidentals and
performing all work required as identified by the Plans and Specifications
developed by Hanson Professional Services, Inc. for completing the following:
Fencing of the Airport Operations Area
north of Airport Boulevard, replacement gates, pavement widening at median,
gate operators, source of electric power for gate operators, cameras, card
readers, and video intercom.
Generally,
this project involves replacement and upgrading 6,718 linear feet of security
fencing at the airport. The height of
some fences will be increased. There
will also be upgrades to gates, intercom systems added and card readers.
Procurement Analysis:
This
bid opportunity was advertised in the Daily Commercial and Orlando Sentinel on
December 9, 2012 and the Purchasing Division issued Invitation to Bid 130081 on
December 10, 2012, requesting interested and qualified parties to submit bids
for the Airport Security Fence and Gate project. On January 10, 2013, three bid responses were
received and are summarized here for your review.
The
FDOT is funding this project using Federal funds. Use of state and/or federal
funding carries with it certain federally mandated special procurement
requirements. For this project those
requirements are 1) Preference based on geographic location cannot be given,
i.e. Local Vendor Preference, and 2) contract goals related to Affirmative
Action Disadvantaged Business Enterprises (DBE) come into play.
This
project required DBE participation percentage goals for DBE contractors,
sub-contractors or material suppliers (14.9% participation by minority and 6.9%
Female). Responding contractors must
meet or attempt to meet the DBE participation goal percentages. Bidders which do not meet the goal are not
automatically eliminated but, they must submit documented good faith efforts in
attempting to obtain participation by DBE sub-contractors or material
suppliers.
Gomez
Construction Company, the initial apparent low bidder, only obtained 1.23% DBE
participation and could not provide documented good faith effort of trying to
meet the DBE participation goals. Gomez was declared non-responsive and staff
evaluated the second lowest bid submitted by Electric Services, Inc. (ESI).
ESI
has submitted the necessary documents reporting 21.3% DBE participation. The
determination and findings prepared following the evaluation by Purchasing and
Hanson staffs of the DBE documentation has been submitted to the City Attorney
whom has concurred with our recommendation.
SUMMARY OF BIDS
|
Vendor
Name |
Total
Bid |
|
Electric Services,
Inc.
(Leesburg) |
$430,718.95 |
|
Smith
Industries, Inc. dba Smith Fence Company
(Clearwater) |
$439,897.37 |
|
Gomez
Construction Company (Winter
Park) |
$414,297.77 |
Purchasing
Staff, as well as, the engineer of record have evaluated the bids
received. Electric Services, Inc. has
been deemed the lowest responsible and responsive bidder. A recommendation of award letter from the
engineer of record, Hanson Professional Services Inc. is attached for your
reference.
Options:
1. Approve the resolution authorizing execution
of the agreement with Electric Services, Inc.; or
2. Such alternative action as the Commission may
deem appropriate
Fiscal Impact:
Funds
are budgeted and available through FDOT Grant Number 409441-1-94-01 for this
project.
Submission Date and Time: 2/6/2013 2:37 PM____
|
Department: Airport_________________ Prepared by: _Terry
Pollard__________ Attachments:
Yes _X_ No ______ Advertised: Yes__ Required ______ Dates: ___December 9. 2012__________ Attorney
Review : Yes___ No _X_
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________ Finance Dept. __________________ Deputy
C.M. ___________________ Submitted by: City Manager ___________________
|
Account
No. __031-1821-542-6310__ Project
No. ___310018___________ WF No. _____0729518/2__________ Budget _____$623,280___________ Available
____$553,788___________ |
RESOLUTION NO._______________
RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
AGREEMENT WITH ELECTRIC SERVICES, INC. FOR THE AIRPORT SECURITY FENCE AND GATES
CONSTRUCTION SERVICES PROJECT FOR $430,718.95; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby
authorized to execute an agreement with ELECTRIC SERVICES, INC. whose address is 1746 US HIGHWAY 441, LEESBURG,
FLORIDA 34748 for Airport Security Fence and Gates construction services
pursuant to ITB 130081.
THAT
this resolution shall become effective immediately.
PASSED
AND ADOPTED by the City
Commission of the City of Leesburg, Florida, at a regular meeting held the _11th____
day of _February________ 2013.
__________________________
Mayor
ATTEST:
_______________________________
City Clerk