Item No: 4.B.1.

Meeting Date: February 11, 2013

From: Mike Thornton, Purchasing Manager for

Stan Carter, Information Technology Director

Subject: Purchase request 45431 for the purchase of one network tape drive and one dual processor blade server

Staff Recommendation:

Staff recommends approval of the purchase request for network hardware to High Performance Technologies, Inc. (HPT) for a total amount of $35,545.00.

Analysis:

The purpose of this purchase is to replace existing equipment that is well over six years old. The Information Technology (IT) department has requested the purchase of one HP MSL 2024 LTO 6 Tape Drive for $16,852.00 and one HP BL460C Dual Processor Blade Server for $18,693.00.

IT has budgeted $15,000 for the tape drive and $30,000 for the blade server. Newer tape drive technology which allows storage of up to six terabytes (TB) of data on one tape has caused the cost of the tape drive to be higher than budgeted. The purchase of the blade server is significantly under the budgeted amount of $30,000.00. This is due to the City creating a computer network server infrastructure using VMware.

VMware allows the use of software to create virtual servers. A virtual server is a ‘virtual’ instance of a server on the same physical server as other virtual servers. Virtualization is a method used to consolidate servers. Many small physical servers are replaced by one larger physical server to increase the utilization of costly hardware. This reduces the number of physical servers required.

This purchase is being made using the State of Florida Information Technology Hardware State Contract 250-040-08-1. These contracts are competitively bid and contracted by the State of Florida and made available to municipalities and other eligible users for purchases.

Options:

1. Approve the purchase request to HPT for a total of $34,545.00; or

2. Such alternative action as the Commission may deem appropriate

Fiscal Impact:

Funds of $45,000 are budgeted for the purchase of both items. The purchase of the tape drive is over budget by $1,852.00 and the blade server is under budget by $11,307.00. The total purchase is under budget by $9,455.00.

Submission Date and Time: 2/6/2013 2:36 PM____

Department: _Information Technology____ Prepared by: _Mike Thornton________ Attachments: Yes____ No __X___ Advertised: ____Not Required __X___ Dates: __________________________ Attorney Review : Yes___ No ____ _________________________________ Revised 6/10/04

Reviewed by: Dept. Head ________ Finance Dept. __________________ Deputy C.M. ___________________ Submitted by: City Manager ___________________

Account No. _001-1633-513.64-10____ Project No. __GFASST__________ WF No. _____810499/1 &5_______ Budget _____$45,000.00__________ Available ____$45.000.00_________