Description: AGENDAHED.JPG
  

Item No:                    4.C.2.

 

Meeting Date:            March 11, 2013

 

From:                          Mike Thornton, Purchasing Manager, for

                                    D.C. Maudlin, Interim Public Works Director

 

Subject:                       Resolution authorizing execution of an agreement with Booth, Ern,                                                      Straughan & Hiott, Inc. to provide professional design services for

the construction of the Plantation Water Treatment Plant

 

 


Staff recommends approval of the resolution authorizing execution of the agreement with Booth, Ern, Straughan & Hiott, Inc. (BESH) for  $76,830.00 to accomplish Phase I (planning, design, permitting) services for the Plantation Water Treatment.

 

Analysis:

The purpose of this project is to contract with a qualified engineering firm to provide professional design and engineering services for the subsequent construction of the Plantation Water Treatment Plant. The professional services will be provided in two phases.  Phase I will require the selected firm to prepare several studies and a basis of design.  The Plantation WTP site has demonstrated some geotechnical considerations for the construction of two ground storage tanks.  The engineering firm will perform extensive geotechnical investigations to select the best site and the best construction method for the existing geotechnical conditions.

 

Tasks in Phase I shall include: production of a Capacity Analysis Report, verification and calibration of a hydraulic model, evaluation of distribution system pressure variations, cost estimating and creation of a basis of design memorandum.  In addition, review of available geotechnical investigation information will occur, and additional geotechnical investigations shall be conducted at each site, with recommendations for long-term subsurface stabilization to be provided. 

 

After completion of the Phase I services and deliverables the City will determine the best approach for the WTP construction.  Based on the selected approach, the professional will prepare a proposal for design, bidding and construction phase engineering services.

 

Procurement Analysis:

Acquisition of professional engineering services is governed by State of Florida Statute 277.055, better known as the Consultants Competitive Negotiation Act or CCNA. This statute requires professionals be selected based on qualifications evaluated through a Request for Qualifications (RFQ) process.

 

The Purchasing Division issued RFQ 130023 on October 1, 2012; soliciting submittals from interested and qualified professional engineering firms licensed in the State of Florida capable and qualified to assist the City in the planning, design, permitting (phase I), bidding, construction and start-up (phase II) of the Plantation Water Treatment Plant and supporting facilities. 

 

The Purchasing Division issued RFQ 130023 on October 1, 2012, soliciting interested firms to submit qualification statements in response to the RFQ.  The RFQ was advertised in both The Daily Commercial and Orlando Sentinel newspapers as well as being posted on-line to Public Purchase.  On November 1, 2012 the City received responses from the nine (9) firms listed in the summary of rankings.

 

An evaluation committee consisting of five Public Works staff evaluated the responses in accordance with the published evaluation criteria. The evaluation results are summarized here with a detailed evaluation sheet attached for your review.

 

COMPANY NAME

TOTAL
POINTS

FINAL
RANKING

Booth, Ern, Straughan, and Hiott, Inc. (BESH) - Tavares, FL

399.50

1

ARCADIS – Maitland, FL

392.80

2

McKim & Creed – Clearwater, FL

392.94

3

AECOM – Palm City, FL

389.23

4

Springstead – Leesburg, FL

391.89

5

Jones Edmunds – Gainesville, FL

384.37

6

CPH – Orlando, FL

380.65

7

H&B Consulting – Tavares, FL

382.45

8

Chen Moore – Gainesville, FL

369.84

9

 

Following receipt of the evaluation committee’s final determination of rankings with BESH as the highest rated firm, the Purchasing Division requested a fee proposal from BESH to provide Phase I professional services related to the Plantation Water Treatment Plant.

 

The initial task and fee proposal submission received from BESH was $81,335.  Staff review of the proposal found tasks which were believed to duplicate some geotechnical tasks and studies currently being done for the Consumptive Use Permit renewal for which the City already had or will have data.  Discussions were held with BESH representatives February 21, 2013 which resulted in a revised fee proposal in the amount of $76,830 that subsequently was considered fair and reasonable by staff.

 

Options:

1. Authorize execution of the professional services agreement with Booth, Ern, Straughan and

   Hiott, Inc.; or

2. Such alternative action as the Commission may deem appropriate.

 


Fiscal Impact:

The project for the Plantation Water Treatment Plant professional design services is budgeted and funded in the account reflected below.  Funding is provided by 2007 bond proceeds.

 

Submission Date and Time:    5/29/2013 4:02 PM____

 

Department: _Public Works__________

Prepared by:  _Terry Pollard__________                     

Attachments:   Yes__ X__   No ______

Advertised: __X___ Not Required _____                     

Dates: September 30, 2012____________

Attorney Review :       Yes___  No ____

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 043-3099-533-3130___

 

Project No. _430006____________

 

WF No. ____0741294/004_________

 

Budget  ____ $1,767,253.00______  ___

 

Available ___$1,767,253.00________

 

 

 


 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH BOOTH, ERN, STRAUGHAN AND HIOTT, INC. (BESH), FOR PROFESSIONAL ENGINEERING DESIGN SERVICES ASSOCIATED WITH THE PLANTATION WATER TREATMENT PLANT CONSTRUCTION PROJECT (PHASE I); AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with BOOTH, ERN, STRAUGHAN AND HIOTT, INC. whose address is 350 North Sinclair Avenue, for Professional Engineering Services pursuant to Request for Qualification 130023.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _11th____ day of _March________ 2013.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

___________________________________

City Clerk