Item No: 5D.
Meeting Date: March 11, 2013
From: Mike Thornton, Purchasing Manager
Subject: Purchase request by the Fire Department for eleven (11) cargo containers for the Joint Public Safety Training Facility.
Staff recommends approving the purchase of eleven (11) forty (40) foot cargo containers from A-AAmerican Container and Trailer Leasing, Inc. for a total amount of $33,506.00.
These cargo containers will be used by the Fire and Police Departments for the construction of the Joint Public Safety Training Facility. The intention is to use the containers to create mock structures for fire and police training. The containers will be setup to simulate houses and other types of structures.
The process of purchasing used cargo containers does not lend itself to a formal bid process. There are many resellers of the containers and the available stock as well as the prices change day-to-day. The most difficult part is to be sure you are getting containers in the desired condition. The cargo containers are available in varying conditions from new to very used. The key to the purchase is to find a reseller that ‘grades’ their containers. Another complicating factor is most resellers will not guarantee pricing and availability for the time period we require for commission approval of the purchase.
Staff has located A AAmerican Container and Trailer Leasing, Inc. in Tampa, FL that grades their containers. The City will be purchasing Grade B containers. This Grade of containers promises to be, “wind and water tight; dents and scratches with some interior and exterior rust; solid floors and roof; and good solid working container.”
Purchasing has solicited quotes from several resellers. The price quote from A AAmerican Container is $29,150.00 for the containers, $4,356.00 for delivery for a total of $33,506.00. This has guaranteed the pricing through March 12, 2013 and guarantees availability of eleven (11) Grade B containers.
The other quotes received for total delivered cost of eleven (11) containers were AWOL, Inc. - $31,432.50; TSI Containers - $31,625.00; and East Coast Modular Building - $36,025.00.
1. Approve the purchase to A AAmerican Container for an amount not to exceed $33,506.00; or
2. Such alternative action as the Commission may deem appropriate
Funding for this project was included in the Rollovers from Fiscal Year 2011-12 which was approved by City Commission on January 28, 2013.
Department: _Fire Department_________
Prepared by: _Mike Thornton_________
Attachments: Yes____ No __X___
Advertised: ____Not Required __X___
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head ________
Finance Dept. __________________
Deputy C.M. ___________________
City Manager ___________________
Account No. _031-2220-522-6210_____
Project No. __310022______________
WF No. ____781699/1___________