Description: AGENDAHED.JPG

  

Item No:                    4.C.3.

 

Meeting Date:           March 25, 2013

 

From:                          Mike Thornton, Purchasing Manager for

                                    DC Maudlin, Acting Director Public Works

 

Subject:                      Resolution authorizing execution of Amendment One extending the performance period on the Leesburg-Wildwood Trail.

 

 


Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of Amendment One to an existing Agreement with Suncoast Paving extending the performance period by 26 days.

 

Analysis:

The City executed an Agreement with Suncoast Paving, Inc. for construction services to construct the Leesburg-Wildwood Trail.  The Agreement provided for 170 days to complete construction of the trail.

 

The contractor has advised project management personnel advised their 170 day performance period is not adequate due to circumstances beyond their control.  The circumstances are generally related to rework caused by vandalism, structure redesign due to changes in building code and unknown site conditions not detailed in the engineering drawings.

 

The specific items that caused delay are detailed below:

 

The contracted Construction Engineering and Inspection (CEI) management firm (DRMP, Inc.) for this project, and City project management staff recommend allowing 26 additional calendar days for performance of the project.  Also, the grant funding agency (FDOT) indicated an extension will be acceptable should the City approve the extension.

 

This Amendment is a no charge contract change order.  There will be no additional cost added to the contract as a result of this Amendment.

 

Options:

1.  Approve the resolution authorizing execution of Amendment One with Suncoast Paving, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

There is no additional cost to the City as a result of this Amendment.

 

 

Submission Date and Time:    3/21/2013 8:25 AM____

 

Department: __Public Works_________

Prepared by:  __Mike Thornton________                     

Attachments:         Yes__X__   No ______

Advertised:   ____Not Required _X_____                     

Dates:   __________________________                      

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. __NA_____________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______NA_____________

 

Available _____NA______________


 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT ONE WITH SUNCOAST PAVING EXTENDING THE PERFORMANCE PERIOD FOR THE LEESBURG-WILDWOOD TRAIL; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Amendment One to an existing agreement with Suncoast Paving, Inc. whose address is 800 Anclote Road, Tarpon Springs, FL 34689 adding 26 days to the original 170 day performance period on the Leesburg-Wildwood Trail.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _25th_ day of __March___ 2013.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk