Item No: 5.F1 & 5.F.2
Meeting Date: April 8, 2013
From: Doug Drymon, Deputy City Manager/Interim Airport Manager
Subject: Resolutions authorizing execution of an FDOT Joint Participation Agreement, and Hanson Professional Services Task Order No. 8, for the purpose of preparing an Airport Layout Plan Update for Leesburg International Airport.
Staff recommends approval of both the Florida Department of Transportation (FDOT) Joint Participation Agreement (JPA) and Task Order No. 8 with Hanson Professional Services for engineering and design services associated with preparing an Airport Layout Plan (ALP) Update for Leesburg International Airport.
The first resolution staff recommends for approval is the execution of a Joint Participation Agreement with FDOT. The available funding in the JPA for this project is $48,034.00. The funding split is 80% ($38,427.00) FDOT and 20% ($9,607.00) City.
The Scope of Work to be completed under this agreement will be undertaken by Hanson Professional Services within their continuing services contract with the City of Leesburg. Task Order No. 8 which is covered under Item Two below outlines the Scope of Work that is connected with the Airport Layout Plan Update.
The second resolution staff recommends for approval is the execution of Task Order No. 8 with Hanson Professional Services, Inc.
The City of Leesburg has an existing Continuing Services Master Agreement for professional engineering services with Hanson Professional Services, Inc. This agreement was formed pursuant to Request for Qualifications (RFQ) 100113 and was executed following City Commission approval of Resolution 8641 on April 26, 2010.
1. Approve both resolutions as recommended as the second is dependent on the first; or
2. Such alternative action as the Commission may deem appropriate.
The projected cost of this project is $48,034.00. Funds for this work will be taken from $75,000.00 set aside in the current year budget from the City’s Gas Fund for an Airfield Signage Project at the Airport which has recently been reprogrammed to 2014. The funding breakdown is as follows:
· $38,427.00 - FDOT (80%)
· $9,607.00 - City of Leesburg (20%)
Prepared by: Doug Drymon
Attachments: Yes__X_ No ______
Advertised: ____Not Required ______
Attorney Review : Yes_X_ No ____
Reviewed by: Dept. Head __DD___
Finance Dept. __________________
Deputy C.M. _____DD___________
City Manager ___________________
Account No. 031-1821-542-3130
WF No. 836343/1