Item No: 5G.
Meeting Date: April 8, 2013
From: Mike Thornton, Purchasing Manager, for
Jennifer Magavero, Assistant Director of Parks and
Jimmy Feagle, Deputy Director, Public Works
Subject: Resolution authorizing an agreement with Earth Balance Corporation for aquatic vegetation control services in accordance with terms established by invitation to bid 130281
Staff recommends approval of the Agreement with Earth Balance Corporation to provide Aquatic Vegetation Control Services in designated lake and pond locations throughout the City of Leesburg for an annual amount of $27,720.
Due to the expiration of the existing agreement for Aquatic Vegetation Control Services, the Parks & Recreation and Public Works Department requested the acquisition of Aquatic Vegetation Control Services for control/prevention/eradication of unwanted/invasive aquatic vegetation.
The Invitation to Bid (ITB) was issued on February 18, 2013, and obtained the interest of 15 prospective bidders. The ITB was advertised in The Daily Commercial and Orlando Sentinel as well as being posted on-line at Public Purchase. On March 12, 2013 five sealed bids were received by the appointed time for consideration.
The Purchasing Department opened and evaluated sealed bids on the afternoon of March 12 with Earth Balance Corporation being determined to have submitted the most favorable bid for the requested services.
The bid received from Earth Balance Corporation (EBC) provided for an annual cost of $27,720 and the second lowest bid from Professional Water Clean-Up (PWC) provided for an annual cost of $31,008 with the highest bidder seeking $44,760 annually. PWC qualified for the City’s Local Vendor Preference (LVP); however, after applying the LVP to the annual pricing amount EBC had the most favorable bid. A complete Final Bid Tabulation is attached for your review.
EBC’s references reported the Contractor’s overall job performance as satisfactory with one source providing an excellent rating.
1. Approve award of the bid and execution of the Agreement with Earth Balance Corporation; or
2. Such alternative action as the Commission may deem appropriate
Funds are available in the current year budgets of Parks & Recreation and Public Works.
Department: Parks & Recreation and____ Public Works_______________
Prepared by: Terry Pollard__________
Attachments: Yes __X__ No ______
Advertised __X__ Not Required ______
Dates: ___February 17, 2013_________
Attorney Review : Yes___ No __X__
Reviewed by: Dept. Head ________
Finance Dept. __________________
Deputy C.M. ___________________
City Manager ___________________
Account No. : P&R 001-8124-572-4625 PW 014-5171-537-3410___________
Project No. ___________________
WF No. ______________________
Budget P&R $5,940, PW $20,000___
Available P&R $4,950 PW $15,905___
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG AUTHORIZING THE MAYOR AND THE CITY CLERK TO EXECUTE AN AGREEMENT WITH THE EARTH BALANCE CORPORATION TO PROVIDE AQUATIC VEGETATION CONTROL SERVICES AT DESIGNATED LAKES AND PONDS; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with EARTH BALANCE CORPORATION whose address is 2579 North Toledo Blade Boulevard, North Port, FL 34289 for Aquatic Vegetation Control Services pursuant to Invitation to Bid 130281.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _8th____ day of _April________ 2013.