Description: AGENDAHED.JPG

Item No:††††††† ††††††††††† 4.C.1.

 

Meeting Date:†††††††††† April 22, 2013

 

From:††††††††††††††††††††††††† Mike Thornton, Purchasing Manager, for

††††††††††††††††††††††††††††††††††† DC Maudlin, Acting Director Public Works

 

Subject:††††††††††††††††††††† Resolution authorizing an agreement with Utility Service Co., Inc. for water tank rehabilitation services in accordance with terms established by invitation to bid 130291

 

 


Staff Recommendation:

Staff recommends award of the bid and approval of the resolution authorizing execution of the agreement with Utility Service Co., Inc. for water tank rehabilitation services in the amount of $71,000.00.

 

Analysis:

This project is to provide services for cleaning, painting, and renovation of the interior and exterior of the 200,000 gallon Newell Hill elevated water tank.The purpose of the cleaning and painting is to protect the structure from rust and corrosion.The work is also required in order for the tank to maintain compliance with sanitation guidelines and safety regulations in accordance with Florida Department of Environmental Protection (DEP) and OSHA guidelines.

 

This tank was last repainted/coated in the 2005/2006 timeframe.The coating manufacturer, Tnemec, has stated this is most likely the last time the tank can be repainted without stripping all layers down to bare metal.When the previous coating layers become too thick, new coating will not properly adhere.

 

Procurement Analysis:

The Purchasing Division issued bid number 130291 for this project February 25, 2013. Six contractorsí submitted bids ranging from $71,000 to $147,000 and are summarized here for your review. The Purchasing Division has verified performance references provided by the most favorably price responsive and responsible vendor, Utility Service Co., Inc.All past performance reference checks were returned with two references reporting their overall performance as excellent and one reference reporting overall performance as very good.

 


SUMMARY OF BIDS RECEIVED

 

Bidder - Location

Bid Amount

Local Vendor

Utility Service Co., Inc.††††††††††††††††† Perry, GA

$71,000

No

Southern Corrosion, Inc.†††††††††††††††††† Roanoke Rapids, NC

$101,888

No

H20 Towers, LLC†††††††††††††††††††††††††††† Saline, MI

$108,390

No

Tank Pro, Inc.††††††††††††††††††††† †††††††††††††Northport, AL

$119,266

No

Pittsburgh Tank & Tower†††††††††††††††† Henderson, KY

$139,850

No

Tank Rehab.com, LLC††††††††††††††††††††† Jacksonville, FL

$147,000

No

 

Options:

1.Approve award of the bid and execution of the agreement with Utility Service Co., Inc.; or

2.Such alternative action as the Commission may deem appropriate

 

Fiscal Impact:

Funds for this project have been specifically budgeted for and are available from the water Renewal and Replacement (R&R) funds.

 

Submission Date and Time:††† 4/17/2013 6:30 PM____

 

Department: __Public Works__________

Prepared by:_Terry Pollard_________†††††††††††††††††††††

Attachments:†† Yes __X__†† No ______

Advertised: __X__ Not Required _____††††††††††† ††††††††

Dates:†† February 24, 2013____________†††††††††††††††††††††

Attorney Review :†††††† Yes___No _X_

††††††††††††††††††††††††††††††††††††††††††††††††

_________________________________†††††††††††

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

FinanceDept. __________________†††††††††††††††††††††††††††††††††††

††††††††††††††††††††††††††††

Deputy C.M. ___________________††††††††††††††††††††††††††††††††††††††††† †††††††††††††††††††††††††††††

Submitted by:

City Manager ___________________

 

Account No. 043-3099-533-6310____

 

Project No. _430006_____________

 

WF No. ____0811108/001________

 

Budget____$110,250.00_________

 

Available ____$110,250.00_________

 


 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT FOR A COST OF $71,000.00 WITH UTILITY SERVICE CO., INC. TO PROVIDE WATER TANK REHABILITATION SERVICES FOR THE NEWELL HILL WATER TANK AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

††††††††††† THAT the Mayor and City Clerk are hereby authorized to execute an agreementwith UTILITY SERVICE CO., INC., whose address is P.O. Box 1350, Perry, GA 31069, for Water Tank Rehabilitation Services pursuant to Invitation to Bid 130291.

 

††††††††††† THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __22nd___ day of __April___ 2013.

 

 

 

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† __________________________

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Mayor

 

ATTEST:

 

 

__________________________

City Clerk