Description: AGENDAHED.JPG

Item No:††††††† ††††††††††† 4.C.5.


Meeting Date:†††††††††† April 22, 2013


From:††††††††††††††††††††††††† Doug Drymon, Deputy City Manager


Subject:††††††††††††††††††††† Resolutions authorizing Change Order No. 1 and Amendment 2 to Task Order No. 5 for the Airport Security Fence and Gates Project at Leesburg International Airport.



Staff Recommendation:

Staff recommends approval of two resolutions; one authorizing execution of Change Order No. 1 with Electrical Services, Inc., the other authorizing Amendment 2 to Task Order No. 5 with Hanson Professional Services, both pertaining to the Airport Security Fence and Gates Project at Leesburg International Airport.



The City of Leesburg was awarded funding in the current fiscal year by the Florida Department of Transportation (FDOT) for Airport Security Fence and Gates construction services at the Leesburg International Airport through FDOT Grant Number 409441-1-94-01. This FDOT grant project is being funded on a 100% cost reimbursement basis - the City of Leesburg is not being required to provide any local match.


The project involves furnishing all labor, materials, tools, equipment and incidentals and performing all work required as identified by the Plans and Specifications developed by Hanson Professional Services, Inc. for completion of the following:


Fencing of the Airport Operations Area north of Airport Boulevard, replacement gates, pavement widening at median, gate operators, source of electric power for gate operators, cameras, card readers, and video intercom.


Generally, the project involves work to 6,718 linear feet of security fencing at the airport, as well installation of several additional security gates on Airport Blvd and Echo Drive.


At the City Commissionís February 11, 2013 meeting, the Commission approved Resolution No. 9158 authorizing execution of an agreement with Electric Services, Inc. (ESI) for the construction services portion of the Airport Security Fence and Gates Project in the amount of $430,718.95.


Subsequent to the approval of the Agreement with ESI, and further discussion among City staff, FDOT, the staff at Hanson Professional Services and ESI representatives, the group determined the functionality of the Airport Security Fence and Gates Project could be significantly improved by substituting automated swing gates in place of the cantilever gates which were originally called for in the project plans.These gates are intended to control vehicle and pedestrian access to the Airport Operations Area from both ends of Airport Boulevard. ††


This substitution will result in the overall cost of the project increasing by $43,841.76.This figure includes $5,030.00 for additional engineering work which is associated with the substitution.The total cost of the project with the inclusion of aluminum swing gates will now be $549,082.71.Jim Wikstrom at FDOT has determined the proposed change in gates is consistent with the original Scope of Services.Therefore, the project description and the scope of the project will remain unchanged.Likewise, the $623,280.00 is currently approved in the State grant for the project will remain unchanged.Therefore, this change order is fully funded by the State grant.

The automated swing gates will be equipped with magnetic locks as well as new closure mechanisms.  By the terms of the Change Order, the Contractor will be given an additional 30 days to complete the project to account for the change in gates.




1. Approve two resolutions, one authorizing execution of Change Order No. 1 with Electric Services, Inc., the other authorizing Amendment No. 2 to Task Order No. 5 with Hanson Professional Services; or

2.Such alternative action as the Commission may deem appropriate



Fiscal Impact:

Funds are budgeted and available through FDOT Grant Number 409441-1-94-01 for this project, including the additional work and materials specified under Change Order No. 1.



Submission Date and Time:††† 4/17/2013 6:31 PM____


Department: ______Airport____________

Prepared by:________DD_____________†††††††††††††††††††††

Attachments:†††††††† Yes_X_†† No ______

Advertised:†† ____Not Required ______†††††††††††††††††††††

Dates:†† __________________________†††††††††††††††††††††

Attorney Review :†††††† Yes___No ____



Revised 6/10/04


Reviewed by: Dept. Head ________


FinanceDept. _BLM__WVS______†††††††††††††††††††††††††††††††††††


Deputy C.M. ______DD__________††††††††††††††††††††††††††††††††††††††††† †††††††††††††††††††††††††††††

Submitted by:

City Manager ___________________


Account No. _031-1821-542-63-10__


Project No. ___310018__________


WF No. ____729518/2__________




Available __$544,747____________