Description: AGENDAHED.JPG
  

Item No:                    5E.

 

Meeting Date:           May 28, 2013

 

From:                          William Spinelli, CPA, Director of Finance

 

Subject:                      Resolution approving an agreement with GSC Enterprises, Inc., for the provision of payment, collection and remittance of customer utility bills for use by the Finance Department

 

 


Staff Recommendation:

Staff recommends approval of the contract with GSC Enterprises, Inc., to provide an additional location for customers to make in-person utility payments.

 

Analysis:

The City currently provides for in-person utility bill payments at City Hall located at 501 West Meadows Street, Leesburg Florida.  Additionally, on March 11, 2013 the City Commission approved an agreement with AMSCOT to collect utility payments as well.  City Hall is still the main location for customers to make in-person utility payments.  The City’s goal is to continue to expand utility payment locations in order to provide additional customer convenience by contracting with a firm that has multiple locations and extended hours for acceptance of in-person utility payments.

 

Fidelity Express, a division of GSC Enterprises, a 66 year old privately held firm, is a leading provider of consumer financial services, including utility walk-in bill payment service, web and telephone payment processing, mobile payment services and money order sales, through 5,000 retail outlets in 20 states across the South Eastern United States.  Fidelity Express has been accepting payments since 2000, and has contractual relationships with over 100 billers.

 

Generally, consumers who do not have checking accounts or who are seeking the convenience of using local merchants purchase money orders or utilize walk-in bill payment services to pay their telephone, utility, and other bills.  Fidelity can process checks, cash, money orders and pin debit card payments with contractual billers and cash only with non-contractual billers. All payments are scanned at the point of sale and images are stored for seven years.  If paying by check, the check is converted and the original is given back to the customer along with the bill stub and receipt.  The customer receipt details the transaction and fee when the payment process is complete.  The applicable fee to Fidelity and the face amount of the bill are remitted to Fidelity and then Fidelity remits to the biller.

 

Fidelity Express is currently contracted to accept payments for billers in Florida such as Jacksonville Electric Authority, Orlando Utilities Commission, Bright House, City of Ocala, Clay Electric, Gainesville Regional Utilities, Lakeland Electric, Sumter Electric Coop, and Suwannee Valley.

 

The City of Leesburg would like to enter into an Agreement with Fidelity Express to act as an independent agent of the City as an alternative means for residents to pay their monthly utility bills.  Fidelity Express contracts with area retail stores and check cashers throughout the Southeastern United States, with over 350 walk in bill pay locations in Florida.

 

 

Options:

1.  Approve the contract with GSC Enterprises, Inc

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

There are no substantial costs to the City.  The estimated implementation costs are free and returned check fees will be charge back to the utility customer.

 

 

Submission Date and Time:    5/23/2013 2:00 PM____

 

Department: ______________________

Prepared by:  ______________________                     

Attachments:         Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________


 

RESOLUTION NO.                       

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF LEESBURG AND GSC ENTERPRISES, INC. FOR THE PURPOSE OF ESTABLISHING A RELATIONSHIP BETWEEN THE PARTIES UNDER WHICH GSC ENTERPRISES, INC. IS AUTHORIZED TO COLLECT AND REMIT TO THE CITY CUSTOMER PAYMENTS ON UTILITY ACCOUNTS, AND PROVIDING AN EFFECTIVE DATE.

 

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized and directed to execute an Agreement between the City of Leesburg and GSC Enterprises, Inc., for the purpose of establishing a relationship between the parties under which GSC Enterprises, Inc. is authorized to collect and remit to the City customer payments on utility accounts.

 

            THIS RESOLUTION shall take effect upon its passage and adoption according to law.

 

            PASSED AND ADOPTED at the regular meeting of the City Commission of the City of Leesburg, Florida, held on the      28th       day of _May,__ 2013.

 

                                                                                    THE CITY OF LEESBURG, FLORIDA

 

 

 

                                                                                    BY:                                                                 

                                                                                                DAVID KNOWLES, Mayor

 

 

 

Attest:                                                                        

            BETTY RICHARDSON, City Clerk