Description: AGENDAHED.JPG

  

Item No:                    4.C.1.

 

Meeting Date:           May 28, 2013

 

From:                          Mike Thornton, Purchasing Manager for

                                    Bill Spinelli, Finance Director

 

Subject:                      Resolution authorizing execution of the first amendment to an Agreement with Moore, Stephens and Lovelace, P.A. for annual financial audit services

 

 


Staff Recommendation:

Staff recommends execution of a first amendment extending the agreement with Moore, Stephens, and Lovelace, P.A. to provide annual financial audit services for an additional 3 year period.  The cost of services is $87,500.00 annually.  This amount includes $2,500.00 for a Department of Environmental Protection (DEP) report related to landfill long term care and closing costs.

 

Analysis:

The city is required by City Charter, Florida Statutes and the Rules of the Auditor General of the State of Florida to prepare a Comprehensive Annual Financial Report (CAFR). This report must also be audited by an independent auditing firm or professional. Preparation and publication of an audited CAFR continues the City’s commitment to full financial disclosure.

 

The City Commission approved Resolution 8666 June 14, 2010 authorizing execution of the original agreement with Moore, Stephens and Lovelace, P.A.  The original Agreement has an initial term of three years and provided for an option to extend the Agreement for an additional three years.  The original Agreement is attached for your review.  Approval of this resolution will extend the Agreement exercising the extension option and providing an expiration date of June 14, 2016.

 

Options:

1.  Approve execution of the amendment with Moore, Stephens and Lovelace, P.A; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds for these services are budgeted each year by the Finance Department.

 


Submission Date and Time:    5/23/2013 2:00 PM____

 

Department: _Finance Department_

Prepared by:  _Stephanie Lay___                     

Attachments:         Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _BLM,____________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-1331-513-3210____

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________


 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A FIRST AMENDMENT TO AN EXISTING AGREEMENT WITH MOORE, STEPHENS AND LOVELACE, PA  TO PROVIDE FINANCIAL AUDIT SERVICES; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute a first amendment with MOORE, STEPHENS AND LOVELANCE, P.A. whose address is 1201 S. Orlando Ave., Suite 400, Winter Park, Florida 32789 for annual financial audit services pursuant to RFP 100032 and an existing Agreement.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __28th__ day of ___May___ 2013.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk