Item No: 5B.
Meeting Date: June 10, 2013
From: Raymond S. Sharp, Interim City Manager
Subject: Resolution approving a Ninth Amendment to a Construction Services Agreement with Hewitt Power and Communications, Inc.
Staff recommends approval of the amendment to the construction services agreement.
Hewitt Power and Communications, Inc. has offered to extend the term of the agreement through September 30, 2016. The pricing was offered as the city’s choice of either the existing schedule of costs or the schedule of costs offered by Hewitt in the recent bid for such services.
Electric Department staff compared costs between the two schedules, using the estimated quantities associated with the recent bid.
After comparing like items and quantities, staff determined that the schedule of costs offered by Hewitt in their bid was lower by approximately $55,000 than the pricing schedule in the existing Construction Services Agreement. Accordingly, the amendment uses the bid price schedule for the amendment.
The items covered in Group 3 (Communications) are almost all new items, so there is no point of reference for Group 3.
1. Approve Ninth Amendment to Construction Services Agreement with Hewitt Power and Communications, Inc.; or,
2. Such alternative action as the Commission may deem appropriate.
The pricing schedule offers a modest reduction in cost over the existing pricing schedule. Actual costs in any given fiscal year are dependent upon the amount of work performed, and are highly variable.
Department: City Manager
Prepared by: R. Sharp
Attachments: Yes X No ______
Advertised: ____Not Required ______
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head ________
Finance Dept. __________________
Deputy C.M. ___________________
City Manager ___________________
Account No. Various
Project No. ___________________
WF No. ______________________
RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING EXECUTION OF THE NINTH AMENDMENT TO A CONSTRUCTION SERVICES AGREEMENT WITH HEWITT POWER AND COMMUNICATIONS, INC.; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with Hewitt Power and Communications, Inc., whose address is P.O Box 490697, Leesburg, Florida 34749-0697, for Contractor Services, Ninth Amendment.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _10th ____ day of _June_____ 2013.