Description: AGENDAHED.JPG
                                   

Item No:                    5H.

 

Meeting Date:              July 8, 2013

 

From:                           Mike Thornton, Purchasing Manager, for

                                    DC Maudlin, Interim Public Works Director

 

Subject:                      Resolution authorizing execution of a construction services agreement with  for  Jeromes Masonry, Inc. for  the restroom/shower room addition to Fire Station 2.

_____________________________________________________________________________

 

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of an agreement with Jeromes Masonry, Inc. for the restroom renovation/addition project at Fire Station 2 for a total cost of $93,966.00.

 

Analysis:

The purpose of this project is to create an addition to the Fire Station that will add three individual showers/restrooms.  Each new unit will include a toilet, sink, and shower and be segregated from other units.  This addition is necessary to accommodate both male and female firefighters in the same firehouse.  The addition will also include a locker room area.  The existing single combined restroom/locker room will be demolished and incorporated into the existing kitchen area.

 

The current restroom/locker room facilities cannot be used at the same time by different sex firefighters. When a female firefighter(s) needs to use the restroom or shower facilities, the entire facility is not available to male firefighters.

 

Performance consists of furnishing all labor, materials, tools, equipment, incidentals, and performing all services for renovating the Fire Station 2 restroom at 2014 Griffin Road, Leesburg, Florida.

 

City utilities of gas, water, and wastewater will need to be relocated.  The current location of the service lines would place them under the slab of the new addition.  The Gas Utility has already moved their service line at no cost.  The remaining services, water and wastewater, will be relocated by the respective utility and paid for out of the projects budget.

 

Procurement Analysis:

On April 19, 2013, the Purchasing Division issued Invitation to Bid number 130401. Notification of this opportunity was made by legal advertisement in the Daily Commercial, Orlando Sentinel, as well as, posting online at publicpurchase.com.

 

On May 23, 2013, sealed bids were received from four prospective contractors. Bids were evaluated by Purchasing and Public Works staff which determined Jerome’s Masonry, Inc. to be the lowest responsive and responsible bidder.  Two other bidders were disqualified for having not submitted the required Bid Bond.

 

A survey of references revealed the contractor has successfully performed similar contracts since 2010. A review of the Department of Professional Regulation website revealed the contractor is appropriately licensed and has not had any complaints filed with the state.  Jerome’s Masonry has performed other work for the City on past projects.  The most recent was the relocation and renovation of the Electric Department SCADA Operations Center.

 

SUMMARY OF BIDS

 

Contractor Name

Jerome’s Masonry

Lady Lake, FL

Wagner 3Ventures Leesburg, FL

Glen Holt Aluminum

Fruitland Park, FL

Bid Grand Total

$93,966.00

$113,243.00

119,900.00

LVP Adjustment

2%

5%

2%

LVP Adjusted Amount

$92,086.68

$107,580.85

$117,502.00

 

All three responsive and responsible bidders qualified for one of the two Local Vendor Preferences.  Application of the LVP to the Tier I bidder, Wagner 3Ventures, still resulted in Jerome’s masonry being the low bidder.

 

Options:

1.  Approve execution of the agreement with Jeromes Masonry, Inc; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

The project budget is $100,000.  Some expenses for engineering and project management have been incurred.  The additional costs due to the utility relocates will be covered with savings on other capital projects.

 

 

Submission Date and Time:    7/3/2013 2:02 PM____

Department: _Public Works_________

Prepared by:_Stephanie Lay______                     

Attachments:         Yes____   No ______

Advertised:   X__Not Required ______                     

Dates:   ____4/21/2013______________                      

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _BLM,____________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _031-2220-522.62-10__

 

Project No. __310022____________

 

WF No. _____WF0813830 / 001___

 

Budget  _____$100,000.00________

 

Available ____$  95,378.00________

 

                                                


 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH JEROMES MASONRY FOR THE FIRE STATION 2 RESTROOM ADDITION FOR A TOTAL AMOUNT OF $93,966.00; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with JEROME’S MASONRY, INC. whose address is 505 Sunbelt Road, Lady Lake, Florida 33612 for construction services related to the Fire Station 2 bathroom/shower room addition pursuant to Invitation to Bid 130401.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __8th___ day of ___July_____ 2013.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk