Description: AGENDAHED.JPG
Item No:††††††††††††††††††† 4.C.10

 

Meeting Date:†††††††††† July 8, 2013

 

From:††††††††††††††††††††††††† Mike Thornton, Purchasing Manager, for

††††††††††††††††††††††††††††††††††† DC Maudlin, Interim Public Works Director

 

Subject:††††††††††††††††††††† Resolution authorizing execution of an agreement for renovation of the customer service area of City Hall.

 

 


Staff Recommendation:

Staff recommends approval of the resolution authorizing the execution of an Agreement with Theobald Construction, Inc. for the remodel/renovation of the customer service area for a total cost of $111,500.97.

 

Analysis:

The purpose of this project is to renovate the City Hall first floor customer service area to accommodate and facilitate a more efficient process in serving the Cityís utility customers. The work will involve demolition of the existing customer service work stations and construction of six full service stations (payments & utility accounts), one payment station, a designated waiting area and a kidís corner.

 

The current customer service area is divided between servicing utility customer questions and inquires and a separate area for taking payments.When a customer cannot be helped by cashiers for simple utility inquiries, or disputes, long waits occur due to the need for a customer service representative to provide resolution of the problem. The new design will allow the customer to have all such matters taken care of as well as make any payments with the same customer service representative.This will significantly decrease the customerís waiting time.

 

Performance consists of furnishing all labor, materials, tools, equipment, incidentals, and performing all services for the remodel of the Customer Service area.

 

Procurement Analysis:

On May 10, 2013, the Purchasing Division issued Invitation to Bid number 130461. Notification of this opportunity was made by legal advertisement in the Daily Commercial, Orlando Sentinel, as well as, posting online at publicpurchase.com

 

On June 11, 2013 sealed bids were received from two prospective contractors. Bids were evaluated by staff which determined Theobald Construction, Inc. submitted the most favorable, responsive and responsible bid response. A survey of references revealed the contractor has successfully performed similar contracts since 2012. A review of the Department of Professional Regulation website revealed the contractor is appropriately licensed and has not has any complaints filed with the state.

 

 

SUMMARY OF BIDS

 

BIDDER

Theobald Construction, Inc.

St. Cloud, FL

Jeromeís Masonry, Inc

Lady Lake, FL

Bid Grand Total

$111,500.97

$130,000.00

LVP Adjustment

0%

2%

LVP Adjusted Amount

$111,500.97

$127,400.00

 

Application of the Cityís Local Vendor Preference (LVP) to Jeromeís Masonry, Inc. did not result in their bid becoming the lower bid.The Cityís LVP had no effect on the outcome of this bid.One other contractor did come to Purchasing to submit a bid, but was late.He arrived after the 2:00 PM deadline for bid responses and after the two bid responses had already been opened.

 

Options:

1.Approve execution of the agreement with Theobald Construction, Inc.; or

2.Such alternative action as the Commission may deem appropriate

 

Fiscal Impact:

Funds are budgeted and available in the account listed here.

 

 

Submission Date and Time:††† 7/8/2013 10:13 AM____

 

Department: _Public Works_________

Prepared by:_Mike Thornton________†††††††††††††††††††††

Attachments:†††††††† Yes__X__†† No ____

Advertised:†† _X___Not Required ____†††††††††††††††††††††

Dates:†† _May 9, 2013_______________†††† †††††††††††††††††

Attorney Review :†††††† Yes___No ____

††††††††††††††††††††††††††††††††††††††††††††††††

_________________________________†††††††††††

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

FinanceDept. BLM,_____________††††††† ††††††††††††††††††††††††††††

††††††††††††††††††††††††††††

Deputy C.M. ___________________††††††††††††††††††††††††††††††††††††††††† †††††††††††††††††††††††††††††

Submitted by:

City Manager ___________________

 

Account No. _001-1334-513.63-10__

 

Project No. __GFASST__________

 

WF No. __761800/1_____________

 

Budget_____$116,000.00_________

 

Available ____$116,000.00_________


 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THEOBOLD CONSTRUCTION, INC. FOR THE CUSTOMER SERVICE RENOVATIONS FOR A TOTAL AMOUNT OF $111,500.97; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

††††††††††† THAT the Mayor and City Clerk are hereby authorized to execute an agreementwith THEOBALD CONSTRUCTION, LLC whose address is 131 E. 13th Street, St. Cloud, Florida 34769 for construction services related to the Customer Service renovation on the 1st floor of City Hall pursuant to Invitation to Bid 130461.

 

††††††††††† THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __8th___ day of ____July_____ 2013.

 

 

 

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† __________________________

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Mayor

 

ATTEST:

 

 

_______________________________

City Clerk