Description: AGENDAHED.JPG

Item No:††††††† ††††††††††† 4.C.11.

 

Meeting Date:†††††††††† July 8, 2013

 

From:††††††††††††††††††††††††† Mike Thornton, Purchasing Manager, for

††††††††††††††††††††††††††††††††††† D.C. Maudlin, Interim Public Works Director

 

Subject:††††††††††††††††††††† Resolution authorizing execution of an agreement with Village Roofing and Construction, Inc. for the replacement of the pond liner at the Turnpike Water Reclamation Facility.

 

 


Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of an agreement with Village Roofing and Construction, Inc. for $231,750.00.

 

Analysis:

The project involves replacement of the pond liner at the Turnpike Water Reclamation Facility (WRF) at 1600 County Road 470.The pond liner was originally installed in the 1970ís and has exceeded its service life.

 

Procurement Analysis:

On May 13, 2013, the Purchasing Division issued Invitation to Bid number 130471 inviting sealed bids from qualified and licensed contractors in accordance with specifications for the Pond Liner Replacement Project. ††On June 13, 2013, the City received sealed bids from two prospective contractors.

 

At the public bid opening, Village Roofing and Construction, Inc. was determined to be the apparent low bidder.All attendees were advised a responsibly and responsiveness review would be conducted by the Purchasing Department with an anticipated award recommendation to Village Roofing and Construction, Inc. to follow soon afterward.

 

Summary of Bids Received

 

Contractor Name

Location

Total Bid Price

Village Roofing and Construction, Inc

Leesburg, FL

$231,750.00

Comanco Environmental Corporation

Plant City, FL

$279,000.00

 

The Local Vendor Preference (LVP) was not a factor in this bid evaluation as the most favorably priced and responsible/response bidder qualified for the Tier II LVP of 5%.

Options:

1.Approve execution of the agreement with Village Roofing and Construction, Inc., or;

2.Such alternative action as the Commission may deem appropriate

 

Fiscal Impact:

Funding is budgeted and available in the current fiscal year for this project.

 

Submission Date and Time:††† 7/8/2013 10:13 AM____

 

Department: __Public Works___________

Prepared by:__Terry Pollard__________†††††††††††††††††††††

Attachments:†††††††† Yes____†† No __X___

Advertised:†† _X___ NotRequired ______†††††††††††††††††††††

Dates:†† _____May 12, 2013____________†††††††††††††††††††††

Attorney Review :†††††† Yes___No __X__

†††††††††††††††† ††††††††††††††††††††††††††††††††

_________________________________†††††††††††

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

FinanceDept. _BLM,____________†††††††††††††††††††††††††††††††††††

††††††††††††††††††††††††††††

Deputy C.M. ___________________††††††††††††††††††††††††††††††††††††††††† †††††††††††††††††††††††††††††

Submitted by:

City Manager ___________________

 

Account No. _044-4099-535-6310__

 

Project No. __440006___________

 

WF No. _____0793796/002______

 

Budget_____$250,000.00_______

 

Available____$250,000.00_______


 

RESOLUTION NO._______________

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH VILLAGES ROOFING AND CONSTRUCTION, INC. FOR THE POND LINER REPLACEMENT AT THE TURNPIKE WRF FOR A TOTAL AMOUNT OF $231,750.00; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

††††††††††† THAT the Mayor and City Clerk are hereby authorized to execute an agreement with VILLAGE ROOFING AND CONSTRUCTION, INC. whose address is 1410 Emerson Street, Leesburg, Florida 34748 for Pond Liner Replacement Services pursuant to Invitation to Bid 130471.

 

††††††††††† THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __8th___ day of ___July___ 2013.

 

 

 

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† __________________________

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Mayor

 

ATTEST:

 

 

__________________________

City Clerk