Description: AGENDAHED.JPG
  

Item No:                    4.C.3.

 

Meeting Date:           July 22, 2013

 

From:                          Leonardo Treggi, Airport Manager

 

Subject:                      Resolution authorizing Amendment 1 to Task order No. 3 with Hanson Professional Services, Inc.

 

 


Staff Recommendation:

Staff recommends approval of Amendment 1 to Task Order No. 3 with Hanson Professional Services, Inc.

 

Analysis:

On October 10, 2011 the City Commission authorized Task order No.3 with Hanson Professional Services  to replace existing Airfield Signage at Leesburg International Airport.  The intent of the project was to bring airport signage to current FAA standards.  The scope of work included design and bidding services. 

 

In December 2011, the FAA issued new guidelines requiring a Construction Safety and Phasing Plan (CSPP) be developed for the Airfield Signage project.  This new CSPP requirement was not included in the original Task Order 3.  Initially it appeared Hanson would need to issue an amendment to Task Order 3 to include the work to prepare the CSPP.  However, after discussions with the FAA, Hanson and the City, they agreed the work for the CSPP would be included in the FAA grant for the construction phase of the project, and Hanson will be reimbursed for this effort. In July 2012, Hanson completed work on the airport design and began preparation of the CSPP. 

 

In January 2013, due to funding constraints, the City chose to move the bidding and construction phase of the Airfield Signage project from FAA Fiscal Year 2013 to FAA Fiscal Year 2014.  As a result, the FAA requested that the design and bidding grant for this project be closed.  However, this issue of payment to Hanson for their work on CSPP must be resolved before the grant can be closed.  In discussions with the FAA, Hanson and the City it was decided to replace the bidding fees in the original Task Order 3 with the cost to date related to preparation of the CSPP.  The result is Amendment 1 to Task Order 3.

 

The fee for bidding services in the original Task Order No.3 is $9,160.  Although they have incurred costs to date totaling $13,500 preparing the CSPP, Hanson is only requesting $9,160 for these services.  This expense will replace the bidding fee.  Therefore, there is no additional cost to the City as a result of this amendment. 

 

 

 

Options:

1.  Approve Amendment 1 to Task Order No. 3 with Hanson Professional Services; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

Approval of Amendment 1 to Task order 3 will have no fiscal impact.

 

 

 

Submission Date and Time:    7/17/2013 3:15 PM____

 

Department: ___Airport______________

Prepared by:  ___Leonardo Treggi______                      

Attachments:       Yes __X__   No ______

Advertised:   ____Not Required __X____                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                 

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. BLM,_____________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _031-1821-542-3130__

 

Project No. __310018___________

 

WF No. _____683454/1_________

 

Budget  _____$128,000__________

 

Available ____$9601.01__________


 

RESOLUTION NO._______________

 

 

RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE  AMENDMENT 1 TO TASK ORDER NO.  3 WITH HANSON PROFESSIONAL SERVICES RELATED TO THE AIRFIELD SIGNAGE PROJECT AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Amendment 1 to Task Order No. 3 with Hanson Professional Services, Inc. whose address 9015 Town Center Parkway, Suite 105, Lakewood Ranch, Florida 34202, for services related to the Airfield Signage project at Leesburg International Airport.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 22nd day of July, 2013.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk