Item No: 4.C.3.
Meeting Date: July 22, 2013
From: Leonardo Treggi, Airport Manager
Subject: Resolution authorizing Amendment 1 to Task order No. 3 with Hanson Professional Services, Inc.
Staff recommends approval of Amendment 1 to Task Order No. 3 with Hanson Professional Services, Inc.
On October 10, 2011 the City Commission authorized Task order No.3 with Hanson Professional Services to replace existing Airfield Signage at Leesburg International Airport. The intent of the project was to bring airport signage to current FAA standards. The scope of work included design and bidding services.
In December 2011, the FAA issued new guidelines requiring a Construction Safety and Phasing Plan (CSPP) be developed for the Airfield Signage project. This new CSPP requirement was not included in the original Task Order 3. Initially it appeared Hanson would need to issue an amendment to Task Order 3 to include the work to prepare the CSPP. However, after discussions with the FAA, Hanson and the City, they agreed the work for the CSPP would be included in the FAA grant for the construction phase of the project, and Hanson will be reimbursed for this effort. In July 2012, Hanson completed work on the airport design and began preparation of the CSPP.
In January 2013, due to funding constraints, the City chose to move the bidding and construction phase of the Airfield Signage project from FAA Fiscal Year 2013 to FAA Fiscal Year 2014. As a result, the FAA requested that the design and bidding grant for this project be closed. However, this issue of payment to Hanson for their work on CSPP must be resolved before the grant can be closed. In discussions with the FAA, Hanson and the City it was decided to replace the bidding fees in the original Task Order 3 with the cost to date related to preparation of the CSPP. The result is Amendment 1 to Task Order 3.
The fee for bidding services in the original Task Order No.3 is $9,160. Although they have incurred costs to date totaling $13,500 preparing the CSPP, Hanson is only requesting $9,160 for these services. This expense will replace the bidding fee. Therefore, there is no additional cost to the City as a result of this amendment.
1. Approve Amendment 1 to Task Order No. 3 with Hanson Professional Services; or
2. Such alternative action as the Commission may deem appropriate
Approval of Amendment 1 to Task order 3 will have no fiscal impact.
Prepared by: ___Leonardo Treggi______
Attachments: Yes __X__ No ______
Advertised: ____Not Required __X____
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head ________
Finance Dept. BLM,_____________
Deputy C.M. ___________________
City Manager ___________________
Account No. _031-1821-542-3130__
Project No. __310018___________
WF No. _____683454/1_________
RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT 1 TO TASK ORDER NO. 3 WITH HANSON PROFESSIONAL SERVICES RELATED TO THE AIRFIELD SIGNAGE PROJECT AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute Amendment 1 to Task Order No. 3 with Hanson Professional Services, Inc. whose address 9015 Town Center Parkway, Suite 105, Lakewood Ranch, Florida 34202, for services related to the Airfield Signage project at Leesburg International Airport.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 22nd day of July, 2013.