AGENDA (Supporting Docs)

CITY COMMISSION MEETING

COMMISSION CHAMBERS, CITY HALL

MONDAY, AUGUST 12, 2013 5:30 PM

 

 

 

1.      CALL TO ORDER

 

INVOCATION

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

2.      PROCLAMATIONS: None

 

3.      PRESENTATIONS: 

 

A.    Florida League of Cities Certificate to Commissioner Hurley (Supporting Docs)

 

B.     Kids Korner

 

1.      Leesburg Boat Club check presentation for Kids Korner playground.

 

2.      Rotary Club check presentation for Kids Korner playground.

 

C.     City Manager Candidates Report by Colin Baenzinger & Associates

 

D.    Airport Plan

 

1.      Airport Layout Plan Update - Hanson Professional Services, Inc. (Supporting Docs)

 

2.      Resolution adopting the Airport Layout Plan Update for Leesburg International Airport (Agenda Memos, Supporting Docs)

 

E.     Mr. Jeff Hartzell to address City Commission on the subject of city codes relating to keeping of chickens on residential properties within the city limits  

 

4.      CONSENT AGENDA:

Routine items are placed on the Consent Agenda to expedite the meeting.  If the Commission/Staff wish to discuss any item, the procedure is as follows:  (1) pull the item(s) from the Consent Agenda; (2) vote on remaining items with one roll call vote, (3) discuss each pulled item and vote by roll call

 

A.    CITY COMMISSION MEETING MINUTES:

 

1.      Meeting held June 24, 2013 (Supporting Docs)

 

2.      Meeting held June 24, 2013 - City Manager Candidates review (Supporting Docs)

 

B.     PURCHASING ITEMS:

 

1.      Purchase request from Public Works Water Division for Change Order 2 to the existing contract to add well pump repairs for a cost of $1,292.55 to Beach Construction Company, Inc. (Agenda Memos)

 

2.      Purchase request from the Electric Department for repairs to a power transformer at East Substation for a total cost of $36,604.00 to Electrical Engineering Enterprises, Inc. (Agenda Memos)

 

C.     RESOLUTIONS:

 

1.      Resolution of the City Commission of the City of Leesburg, Florida, authorizing the Mayor and City Clerk to execute the Tenth Amendment of the Depository Trust Agreement necessary to conform the City's depository account, maintained for the benefit of Florida Gas Utility, to the latest requirements for the amount of the deposit to be held in escrow; and providing an effective date. (Agenda Memos, Supporting Docs)

 

2.      Resolution of the City Commission of the City of Leesburg, Florida authorizing the Mayor and City Commission to appoint a representative and alternate to the Board of Directors of Lake Community Action Agency; and providing an effective date. (Agenda Memos, Supporting Docs)

 

3.      Resolution of the City Commission of the City of Leesburg, Florida Authorizing the Mayor and City Clerk to execute an agreement with J&H Waterstop Utilities, Inc. for construction services to rehabilitate the lift stations (6A and 21) in the amount of $72,957.00; and providing an effective date. (Agenda Memos, Supporting Docs)

 

4.      Resolution of the City Commission of the City of Leesburg, Florida, authorizing employee bonuses in lieu of EPIP for FY 2013 (Agenda Memos)

 

D.    OTHER ITEMS:  None

 

5.      PUBLIC HEARINGS AND NON-ROUTINE ITEMS:

 

COMPREHENSIVE PLAN INFORMATION SIGN-UP SHEET (YELLOW) AVAILABLE

 

A.    Second reading of an Ordinance amending the City of Leesburg Police Officers' Pension Trust Fund (Agenda Memos, Supporting Docs)

 

B.     Second reading of an Ordinance amending the City of Leesburg Retirement Plan for General Employees. (Agenda Memos, Supporting Docs)

 

C.     Second reading of an ordinance adopting amendments to Ordinance No: 13-09 amending the Interlocal Service Boundary Agreement (ISBA). (Agenda Memos, Supporting Docs)

 

D.    Second reading of an ordinance amending the fiscal year 2012-13 Budget for the General and Capital Projects Funds for the Third Quarter. (Agenda Memos, Supporting Docs)

 

E.     First reading of an Ordinance amending Section 15-9 of the Code of Ordinances pertaining to restricted areas on certain waterways within the City. (Agenda Memos)

 

F.      Resolution amending Resolution 8163, approved April 14, 2008, regarding the existing Investment and Portfolio Policy and adopting the new policy and investing the financial assets of all funds of the City, except the pension trust and agency funds. (Agenda Memos)

 

G.    Resolutions authorizing execution of continuing services agreements with AMEC Environment & Infrastructure, Inc. and DRMP, Inc. for professional stormwater design and studies engineering services pursuant to RFQ 130053. (Agenda Memos)

 

1.      Resolution authorizing to execution of a continuing services agreement with AMEC Environment & Infrastructure, Inc. for professional stormwater design and studies engineering services on an as needed basis (Agenda Memos, Supporting Docs)

 

2.      Resolution authorizing the Mayor and City Clerk to execute a continuing services agreement with DRMP, Inc. for professional stormwater design and studies engineering services on an as needed basis; and providing an effective date. (Agenda Memos, Supporting Docs)

 

H.    Resolution reducing the Solid Waste residential collection fee by $2.00/month to $17.19/month (Agenda Memos)

 

I.       Resolution amending the Building Permit Fee Schedule; repealing the existing Building Permit Fee Schedule adopted via Resolution No. 8115. (Agenda Memos, Supporting Docs)

 

J.       Resolution amending the Fire Fee Schedule adopted via Resolution No. 8113 to cover the cost of the Leesburg Building Division for fire plan review and inspections services (Agenda Memos, Supporting Docs)

 

K.    Resolution amending Recreation Facility Rental Rates for residents, non-residents and non-profit organizations (Agenda Memos, Supporting Docs)

 

6.      INFORMATIONAL REPORTS:

The following reports are provided to the Commission in accordance with the Charter/Ordinances.  No action required.

 

A.    Miscellaneous Receivable Balances as of June 2013 (Supporting Docs)

 

B.     Expected Write-offs as of June 2013 (Supporting Docs)

 

C.     Monthly Financial Reports as of June 30, 2013 (Supporting Docs)

 

D.    City Manager Contingency budget as of June 2013 (Supporting Docs)

 

7.      CITY ATTORNEY ITEMS:

 

8.      CITY MANAGER ITEMS:

 

9.      PUBLIC COMMENTS:

This section is reserved for members of the public to bring up matters of concern or opportunities for praise.  Issues brought up will not be discussed in detail at this meeting.  Issues will either be referred to the proper staff or will be scheduled for consideration at a future City Commission Meeting.  Comments are limited to two minutes.

 

10.  ROLL CALL:

 

11.  ADJOURN:

 

PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR, AT 728-9740, 48 HOURS IN ADVANCE OF THE MEETING.

 

F.S.S. 286.0105  "If a person decides to appeal any decision made by the Commission with respect to any matter considered at this meeting, they will need a record of the proceedings, and that for such purpose they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based."  The City of Leesburg does not provide this verbatim record.