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Item No: 3B.

 

Meeting Date: August 1, 2013

 

From: Raymond S. Sharp, Interim City Manager

 

Subject: Consider need for policy to address special events costs and billing

 

 


Staff Recommendation:

Discussion item provide direction to staff.

 

Analysis:

Attached for reference is a summary of special events, costs incurred by the city, and amounts billed to third parties for those costs.

 

Options:

1. Motion to direct staff to develop and present resolution establishing policies relating to special events costs and billing; or,

2. Such alternative action as the Commission may deem appropriate

 

Fiscal Impact:

 

 

 

Submission Date and Time: 7/31/2013 5:28 PM____


 

Special Events

Expenses

 

Revenues

EVENTS

MONTH

FY 2011

FY 2012

FY2013

 

FY 2011

FY 2012

FY2013

 

Beast Feast

October

0.00

0.00

319.06

 

0.00

0.00

0.00

 

Chili Cook-Off

November

367.99

542.72

700.88

 

0.00

0.00

0.00

 

Craft, Beer, & Food Festival

November

1,043.42

0.00

0.00

 

0.00

0.00

0.00

 

Venetian Gardens Light Up

November/December

65,742.49

80,040.62

51,120.59

 

0.00

0.00

0.00

 

Leesburg Main Street Christmas Parade

December

5,384.84

4,450.52

6,193.25

 

0.00

0.00

0.00

 

Dr Martin Luther King Jr Commemoration Parade

January

760.18

2,316.45

1,872.30

 

0.00

0.00

0.00

 

Mardi Gras Party in the Street

February

9,230.55

10,251.01

7,895.46

 

3,690.41

4,024.15

4,849.29

 

Heritage Festival

March

0.00

641.98

474.10

 

0.00

0.00

0.00

 

Leesburg Fine Art Festival

March

838.00

1,497.15

910.60

 

0.00

0.00

0.00

 

BBQ Brews & Blues

March

0.00

173.63

409.45

 

0.00

0.00

0.00

 

Spring Fish Fry

April

0.00

0.00

246.30

 

0.00

0.00

0.00

 

Leesburg Bikefest

April

42,820.19

47,989.26

69,238.76

 

23,000.00

23,000.00

37,115.67

 

Leesburg Cornfest

June

898.61

869.38

270.00

 

0.00

0.00

0.00

 

Juneteeth

June

177.10

0.00

0.00

 

0.00

0.00

0.00

 

4th of July Celebration at Venetian Gardens

July

21,202.77

16,692.62

23,543.86

 

0.00

0.00

0.00

 

148,466.14

165,465.34

163,194.61

 

26,690.41

27,024.15

41,964.96