AGENDA

CITY COMMISSION MEETING

COMMISSION CHAMBERS, CITY HALL

MONDAY, OCTOBER 14, 2013 5:30 PM

 

1.      CALL TO ORDER

 

INVOCATION

 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

 

2.      PROCLAMATIONS:  None

 

3.      PRESENTATIONS:

 

A.    LakeXpress Transit Development Plan Revision

 

4.      CONSENT AGENDA:

Routine items are placed on the Consent Agenda to expedite the meeting.  If the Commission/Staff wish to discuss any item, the procedure is as follows:  (1) pull the item(s) from the Consent Agenda; (2) vote on remaining items with one roll call vote, (3) discuss each pulled item and vote by roll call

 

A.    CITY COMMISSION MEETING MINUTES:

 

1.      Meeting held September 23, 2013 (Supporting Docs)

 

B.     PURCHASING ITEMS:

 

1.      Purchase request by the Information Technology Department for hardware and software maintenance and support related to the City's Voice Over Internet Protocol (VOIP) phone system for a total annual cost of $35,659.15 to Veytec, Inc. (Agenda Memos)

 

2.      Purchase request by the Airport for mowing and landscape maintenance equipment from the John Deere Company for a total cost of $52,980.93. (Agenda Memos, Supporting Docs)

 

3.      Purchase request by the Public Works Department (Water & Wastewater Divisions) for the purchase of chlorine gas and liquid sodium hypochlorite for water and wastewater treatment from Allied Universal under an existing agreement. (Agenda Memos)

 

4.      Purchase request by the Public Works Department (Streets Division) for traffic striping and marking where needed throughout the City from AKCA, Inc. under an existing agreement. (Agenda Memos)

 

5.      Purchase request by the Public Works Department (Wastewater Division) for the purchase of sewer line smoke testing from USSI, LLC under an existing agreement. (Agenda Memos)

 

6.      Purchase request by the Public Works Department (Wastewater Division) for hydrogen peroxide odor control chemical and equipment from Siemens Industry, Inc. for use at lift station #84. (Agenda Memos)

 

C.     RESOLUTIONS:

 

1.      Resolution of the City Commission of Leesburg, Florida authorizing the Mayor and City Clerk to execute a civic organization funding agreement with Leesburg Cemeteries, Inc. during fiscal year 2013-14; and providing an effective date. (Agenda Memos, Supporting Docs)

 

2.      Resolution of the City Commission of the City of Leesburg, Florida authorizing the Mayor and the City Clerk to execute Amendment One of the agreement with Booth, Ern, Straughan And Hiott, Inc. for the purpose of providing Task 008 under the terms of the existing Plantation water treatment plant engineering design services agreement, pursuant to Resolution 9162; and providing an effective date. (Agenda Memos, Supporting Docs)

 

3.      Resolution of the City Commission of the City of Leesburg, Florida Authorizing the Mayor and City Clerk to execute a Memorandum of Agreement, DTFAEN-13-L-00163, for No-Cost Land on Airport property with the Federal Aviation Administration for two facilities installed by the same agency; and providing an effective date. (Agenda Memos, Supporting Docs)

 

4.      Resolution of the City Commission of the City of Leesburg, Florida authorizing the Mayor and the City Clerk to execute a lease agreement with Blackbird Aviation Building LLC at the Leesburg International Airport; and providing an effective date. (Agenda Memos, Supporting Docs)

 

5.      Resolution of the City Commission of the City of Leesburg, Florida authorizing the Mayor and City Clerk to execute a three year End User License Agreement with ESRI allowing the City to use their Geographic Information System software for an annual cost of $30,050.00 and total amount of a three year contract of $90,150.00; and providing an effective date. (Agenda Memos, Supporting Docs)

 

6.      Resolution of the City Commission of the City of Leesburg, Florida accepting an easement for an irrigation line from Redus Arlington Ridge, FL, LLC, as Grantor, to the City of Leesburg, as Grantee, pertaining to land located in Section 22, Township 20 South, Range 24 East, Lake County, FL; and providing an effective date. (Agenda Memos, Supporting Docs)

 

7.      Resolution of the City Commission of the City of Leesburg, Florida accepting an easement for an irrigation line from Arlington Ridge Community Development District, as Grantor, to the City of Leesburg, as Grantee, pertaining to land located in Section 22, Township 20 South, Range 24 East, Lake County, FL, and providing an effective date. (Agenda Memos, Supporting Docs)

 

8.      Resolution of the City Commission of the City of Leesburg, Florida authorizing the Mayor and City Clerk to execute an agreement with Lafleur Nurseries and Garden Centers, LLC to provide landscape maintenance services along US Highway 441 between College Drive and County Road 473 on a continuing basis for an annual cost of $52,000.00; and providing an effective date. (Agenda Memos, Supporting Docs)

 

9.      Resolution of the City Commission of the City of Leesburg, Florida, promulgating a Standard Fee Schedule for various services rendered at Leesburg International Airport; setting forth findings; repealing any prior fee schedules or resolutions promulgating fees for the Airport; providing a savings clause; and providing an effective date. (Agenda Memos, Supporting Docs)

 

10.  Resolution of the City Commission of the City of Leesburg, Florida authorizing the Mayor and the City Clerk to execute a lease agreement with Central Florida Avionics & Instruments, LLC at the Leesburg International Airport; and providing an effective date. (Agenda Memos, Supporting Docs)

 

11.  Resolution of the City Commission of the City of Leesburg, Florida authorizing the Mayor and City Clerk to execute a Supplemental Joint Participation Agreement with the Florida Department of Transportation for the Obstruction Clearing for Runways 3 and 31 at Leesburg International Airport; and providing an effective date. (Agenda Memos, Supporting Docs)

 

D.    OTHER ITEMS:  None

 

5.      PUBLIC HEARINGS AND NON-ROUTINE ITEMS:

 

COMPREHENSIVE PLAN INFORMATION SIGN-UP SHEET (YELLOW) AVAILABLE

 

A.    First reading of an ordinance rezoning approximately 31 acres south of Dixie Avenue and west of Lake Street, for an expired City PUD to a new City PUD;   (Royal Palms/Everbank, A Federal Savings Bank) (Agenda Memos, Supporting Docs)

 

B.     First reading of an ordinance amending the zoning of approximately 8.5 acres located west of U.S. 27, north of Ravenswood Court Subdivision and east of Chase Landing, for an existing City PUD to amended City PUD;  (Norhen Properties, Inc.) (Agenda Memos, Supporting Docs)

 

C.     Resolution authorizing certain amendments relating to its outstanding Hospital Revenue Bonds (The Villages Regional Hospital Project), Series 2009A    (Agenda Memos, Supporting Docs)

 

D.    Resolution approving the issuance of the Public Finance Authority of Bonds on behalf of GMF-FLORALA, LLC.    (Agenda Memos, Supporting Docs)

 

E.     Resolution reappointing two regular members to the Planning Commission  with said terms to expire September 30, 2016. (Agenda Memos, Supporting Docs)

 

F.      Resolution appointing one member to the Library Advisory Board for a five-year term, said term to expire on September 30, 2018. (Agenda Memos, Supporting Docs)

 

G.    Discussion Item - BHI Properties of Central Florida LLC Lease Proposal (Brainerd) (Agenda Memos, Supporting Docs)

 

6.      INFORMATIONAL REPORTS:

The following reports are provided to the Commission in accordance with the Charter/Ordinances.  No action required.

 

A.    Miscellaneous Accounts Receivable Customers with City Attorney August 2013 (Supporting Docs)

 

B.     Expected Account Receivable Write-Off for September 2013 (Supporting Docs)

 

C.     Report of Receipts and Disbursements by Fund as of August 2013 (Supporting Docs)

 

D.    City Manager Contingency Budget FY 2013 as of August 2013 (Supporting Docs)

 

E.     General Fund Five Year Forecast FY 2015-2019 (Supporting Docs)

 

7.      CITY ATTORNEY ITEMS:

 

8.      CITY MANAGER ITEMS:

 

9.      PUBLIC COMMENTS:

This section is reserved for members of the public to bring up matters of concern or opportunities for praise.  Issues brought up will not be discussed in detail at this meeting.  Issues will either be referred to the proper staff or will be scheduled for consideration at a future City Commission Meeting.  Comments are limited to two minutes.

 

10.  ROLL CALL:

 

11.  ADJOURN:

 

PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE HUMAN RESOURCES DEPARTMENT, ADA COORDINATOR, AT 728-9740, 48 HOURS IN ADVANCE OF THE MEETING.

 

F.S.S. 286.0105  "If a person decides to appeal any decision made by the Commission with respect to any matter considered at this meeting, they will need a record of the proceedings, and that for such purpose they may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based."  The City of Leesburg does not provide this verbatim record.